FAQ

Our #1 question: I am registered, now what do I do?
Answer: Check out our Digital Ticket Packet for all the latest information and print out directions to our location. Download our Dragonfest Camping Checklist of what to bring (it is just a suggested checklist, use your best judgement). Get ready to have a lot of fun!

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Fire Circles

Q: Is alcohol allowed at the fire circles?
A: Yes and no. It depends on what fire circle you are participating in. Phoenix and Heart of the Dragon Circles are alcohol free. At Freedom & Trance, no glass containers allowed – keep the barefoot dancers safe.

Gate

Q: Can we camp here?
A: Only if you are registered and have brought your Photo I.D.
Q: What do I do if need to leave/arrive after the gate is locked?
A: Park your car outside the gate (out by the main road behind the outer gate tent, to prevent a traffic jam on the one way drive) and walk in.
Q: Where can I camp?
A: Anywhere along the road loop where you can adequately get in and out and find a nice place to camp. Please be sure to honor areas that have been cordoned off for rituals, workshops, or otherwise marked and do not let your campsite crowd these areas.
Q: Can I register here and pay here?
A: Pre-registration is required for this event. We cannot guarantee that we will be able to allow entrance into the retreat without pre-registering. If you are willing to drive up to see if we can let you in, please have cash on hand as we will not accept checks or credit cards. Change will not be available. Our attendance is capped at 500 attendees..

Heraldry

Q: Do I have to be LOUD to be a herald?
A: Making announcements requires being able to project your voice clearly. Being loud is not necessarily the most important quality. Frequent stops to make announcements can make up for lack of volume but clarity is essential.
Q: Is there much walking involved in being a herald?
A: Yes. A person must be able to walk the length of the encampment (Trance circle to Freedom Circle and then down towards merchants row) in order to convey the announcements to the entire community.
Q: Why do heralds wear the funny green tabards?
A: The tabards are worn so that the community can identify the herald as the source of the announcement and listen to them more closely

Kiosk & Information Center

Q: Where do I leave a message to friends about where I am camping?
A: Information booth has message boards.
Q: How do I get word out to people of cancellation of a planned workshop gathering, etc?
A: Leave a message at the information booth and talk to the heralds.

Kitchen

Q: What time is breakfast?
A: Breakfast at 8 am (8am workshifts can go to the front of the line). Coffee is usually available by 7am.
Q: What time is the Bob Keys Community Soup Dinner?
A: Saturday at 5 pm
Q: What food donations are acceptable?
A: Sealed, in date, undamaged, non perishable, packaged goods.
Q: Why isn’t there food that meets my dietary needs?
A: While we do our best to provide food for everyone that attends Dragonfest, many people cannot eat some or all of the food that is offered in the community center, however, there are a few people whose needs we cannot meet. If you have a highly restrictive diet we ask you to take of yourself and/or talk to a kitchen lieutenant or kitchen head to see what we may be able to offer you.

Landfund

Q: Can I exchange my shirt for another size or color?
A: Unfortunately, no. Each shirt is ordered on what was requested, and we can’t return unwanted T-shirts. We do have a few extra t-shirts for sale in limited sizes.
Q: What do I need to pick up my shirt?
A: Please present your I.D. to receive you shirt.
Q: Can I pick up T-shirts for other people?
A: Yes, if you can present the other persons’ I.D.

Medical

Q: What health related items do I need to bring to Dragonfest?
A: Prescription medications, sunblock, aloe, pain relievers such as ibuprofen and Tylenol, condoms, your own medical supplies and equipment for chronic health problems.
Q: What is the most common health problem reported at Dragonfest?
A: Dehydration. Remember you are at high altitude with lots of sun. Remember to drink lots of water and have electrolyte drinks such as Gatorade and Poweraid to re-hydrate with. Remember to wear sturdy shoes and wash your hands often. Chronic medical conditions can be aggravated by dehydration and the altitude. Know the signs and symptoms of your condition and tell your campmates or a staff member if you need help.
Q: Will the high altitude have an effect on my normal medication? Should I stop taking my medications?
A: Do not stop taking your medications! Folks who take medications regularly should talk to their doctor about how a change in altitude can affect how their medications function. For some, there might need to be some adjustments to your daily medications. For others, no adjustments are necessary.
Q: What if I use oxygen regularly?
A: First please speak to the doctor that manages your oxygen to be sure you are cleared to be in the mountains at about 9000 ft.  Once you are cleared, you will need to provide all your own oxygen & any accessories or apparatus you may need to use your oxygen.  That also includes your own power source if you use a concentrator or C-PAP.
Q: I take medical marijuana. Is there anything I need to know?
A: Dragonfest follows Colorado’s rules governing marijuana. You cannot smoke it in a public area, near children, and be respectful of your neighbors as some of them might have allergies or be in recovery. Your best option is to smoke in your car or camper (to prevent smoke from drifting) or bring edibles (label well and keep out of reach of children). If you are taking marijuana consistently for a medical use, do not stop taking it as it could adversely affect your health. Talk to your doctor or healthcare provider for more tips about using medical marijuana while on vacation.

Registration

Q: When does Registration open?
A: We strive to get registration open as early as possible. This year it was open in January for 2016. Go to our registration page page for more information.
Q: Where are my tickets?
A: Your registration confirmation email and your photo ID are your ticket. We keep our costs low by not printing paper tickets. You will get a program, schedule and map at the retreat when you check in.
Q: I have moved or changed my email address since I registered. What do I do?
A: Send an email to registration@dragonfest.org as soon as possible and indicate both the old information as well as the new information so we can accurately correct the database.

Rituals (General)

Q: I want to present a ritual!
A: Great!  Send an email to the rituals coordinator, rituals@dragonfest.org.
Q: Being at Dragonfest makes me feel magickal. Can I do my own thing, perform a spontaneous ritual?
A: You are free to do any ritual that doesn’t interfere with a scheduled event or uses officially designated Dragonfest areas (without prior permission)
Q: Where can I have my ritual?
A: We have several ritual areas including the Main Meadow, Sacred Space, Hecate’s Grove, as well as lots of areas unused by campers or Dragonfest where you can set up an impromptu ritual.
Q: Does Dragonfest provide any of the supplies? Lights, fire pit, candles, etc.
A: Rarely does the retreat provide supplies. When we do it is usually limited to tiki torches. Occasionally, such as the rites of passage for our youth, the retreat will donate time or man power to assist as a way of supporting these very special rites.
Q: Am I required to recruit all of the ritual facilitators for a ritual I want to do for Dragonfest?
A: Yes, however, the ritual coordinator can help you ask for volunteers via our website or Facebook page.
Q: How many people can attend in X space?
A: That depends on what kind of ritual you are planning. We do have larger spaces and do try to accommodate everyone as much as we can.
Q: When can I have my ritual?
A: Again, while we do not guarantee anything, usually you can give a day and time and we try to accommodate you. Between Thursday and Saturday there are numerous openings.
Q: Can I say no children allowed?
A: Yes you may. However we will ask for a brief explanation and warn you to be prepared for some to arrive with their children anyway.
Q: Can my ritual be skyclad?
A: Yes, but you will have to have it in an area that is clothing optional.
Q: Can I get day passes for coven mates to assist?
A: Occasionally you can with advance notice. Typically this usually for our bigger rituals such as Drawing Down or the Main Ritual on Saturday.
Q: Can I get day passes for my Handfasting?
A: Yes, but all handfastings must be coordinated with the Special Events Director and be given a guest list no later then July 15th.
Q: Can I have a private, closed to invite only ritual?
A: Yes you may, but realize that where you have it is subject to approval and you may have onlookers.
Q: What does the ritual coordinator do?
A: The ritual coordinator is responsible for the foundation and structure. Often the comment has been made that X ritual was not very magical, but it is not the coordinator’s job to “make the magic” but to set up safe and sacred space so that the magic may happen. The coordinator schedules when and where rituals will occur, and coordinate with organizers. Often the coordinator is also responsible for organizing the Drawing Down, as well as assisting the teens with the Closing ritual.
Q: Do you think X ritual would be appropriate for Dragonfest?
A: When looking at ritual submissions the coordinator needs to look at the goal of the ritual, the target audience, what precautions might need to be made, who can or cannot attend or participate, and will arrangements be made for the physically limited members of our community. Appropriateness is a touchy question, and in reality the coordinator only needs to make sure that proper safety issues are addressed. The community will decide by attending or not attending whether or not a ritual is “appropriate.” Rituals may be for a small number of people or intended for 300, that is something the organizers decide upon when writing it, and then in the program guide make sure to have an accurate description.

Setup/Takedown

Q: How do I volunteer for the Setup Crew?
A: Fill out this form.
Q:  What are the dates and times of setup crew?
Answer:  There are two setup/takedown shifts: Tuesday setup and Sunday takedown. In order to be considered for setup/takedown crew, you must be able to work both shifts. Tuesday setup shift takes place on the Tuesday before retreat begins, starting at 1 p.m. Sunday takedown shift takes place on Sunday, starting after retreat ends (immediately after the Giving Tree Ritual).
Q:  Can I just work setup?  I have to leave before the takedown shift starts.
A:  No, you must be able to work both setup and takedown in order to be considered for Setup Crew.  People who work setup and not takedown will not be allowed to participate in Setup Crew in future years.
Q:  What are the requirements for Setup Crew?
A:  * Volunteers must be physically able to perform setup/takedown tasks. This includes lifting up to approx. 40 pounds, carrying, mobility at the festival site, and setting up shelters, tables, and chairs.
* Volunteers must complete retreat registration (including payment) to be considered. This registration and payment must be completed when the list is processed for approval on July 1st.
* Setup/Takedown crew should be onsite and ready to work no later than noon on Tuesday morning. Setup shift begins at 1:00 p.m. on Tuesday. Volunteers on the takedown shift should be prepared to remain onsite until late Sunday afternoon or early Sunday evening. Takedown shift begins immediately after the retreat ends, after the final ritual (Giving Tree ritual).
* Setup and takedown both occur rain or shine. Please come prepared for all possible weather. It is your responsibility to bring: sunscreen, water, snacks, insect repellant, work gloves if you have them. Wear sturdy shoes.

Site Preservation

Q: What is Site Preservation?
A: We are responsible for maintaining the site per the owner’s preferences.  This means maintaining the roads, trails and bridges so that they are safe and passable.  This also means cleaning up trash that gets left behind and assisting the hauling/set-up/take-down crews.
Q: What does a work shift for Site Preservation entail?
A: Unless there is a specific need, a work shift is generally spent walking the various trails picking up stray bits of trash and digging up thistles.
Q: Is there anything else I can do with Site Preservation?
A: On work weekend, we can always use help with our projects to get the site ready for the retreat.  This generally entails remarking trails, cleaning up deadfall for firewood, etc.
You can also sign up to help us walk the entire site on the Monday after the retreat.  During that time we make sure the site is picked up and in good shape for the land owner.  This means you not only fulfill your work shift duty but also get to stay an extra night.

Teens

Q: Are there special events geared towards Teens?
A: On Wednesday evening before the Opening Ritual, there is a potluck meet & greet for teens and their families. Dragonfest provides the burgers/hot dogs/veggie burgers, and each family brings a dish to share. Like all community meals, you are responsible for your own dishes and beverages. Teens also help create the community supper on Saturday night and they plan and lead the Closing Ritual on Sunday at 12 noon. Other items are posted in the program book and on the schedule as needed.
Q: Do teens need to sign in and out of teenfest?
A: No, we trust our teenagers as the adults they are about to become.
Q: Does teens have to attend teenfest?
A: No, this is an optional gathering and safe place for our Teenagers to meet one another and experience the retreat in they own way.
Q: Who is responsible for the teens after Teenfest closes?
A: Parents or guardians are always responsible for their children even when they are attending a Dragonfest event.
Q: Who should I call when I can’t find my teen?
A: In this case contact any Dragonfest staff member and we will have our Safety teams begin an immediate search.

Youthfest

Q: What age range is Youthfest aimed for?
A: Grandma’s place is for infants and toddlers aged 6 months through 4 years. Kidsfest is for children aged 4 years through 9 years. Tweenfest is for preteens aged 9 years through 12 years. Of course any child is welcome in any area.
Q: What are Youthfest’s hours of operations?
A: Thursday, Friday and Saturday the hours are 9:45 – 12:15 and 12:45 – 5:15. Sunday hours are 9:15 – 12.
Q: What sorts of snacks and beverages are offered in youthfest?
A: We provide a limited supply of  semi-healthy snacks such as fruits & veggies. We offer 100% juice and water to drink. Youthfest is a peanut free zone.
Q: My kid is attending youthfest. Do I need to do my work shift in youthfest?
A: Yes, You need to complete an extra workshift in youthfest in order for your child to attend.

Welcome and Orientation

Q: Where is the community center, medical, safety, workshop area (A,B,C,D, etc)?
A: Yes, there is a map printed included with the guidebook you get when you check in with the retreat. (Yes – it is a handout included in the program book at retreat check in)
Q: Being on staff looks like fun! How can I get involved and volunteer to be on staff this year?
A: Fill out the volunteer application.

Workshops

Q: I want to present a workshop!
A: Great! Send an email to the workshop coordinator at workshops@dragonfest.org.
Q: Being at Dragonfest always inspires my spontaneity; may I do a workshop anytime?
A: You are free to do any workshop that doesn’t interfere with a scheduled event or uses officially designated Dragonfest areas (without prior permission).
Q: Where may I have my workshop?
A: We have Five workshop areas, Workshop A is at Freedom Circle, Workshop B is at the Community Center, Workshop C is at the Conex Box, Workshop D is at Trance Circle, (the workshop must coordinate with ritual coordinator as this is a shared site), and the fifth is for the Teens at Teenfest.
Q: Does Dragonfest provide any of the supplies?
A: Rarely does the retreat provide supplies. When we do it is usually limited to our youth, the retreat will donate time, some supplies, or man power to assist as a way of supporting our youth.
Q: How many people can attend in X space?
A: That depends on what kind of workshop you are planning. We do have larger spaces and do try to accommodate everyone as much as we can.
Q: When may I have my workshop?
A: Again, while we do not guarantee anything, the submission form asks when you would like to do it and what events, such as Flower Frenzy, that you do not want to miss. We try to accommodate you. Between Thursday and Saturday there are numerous openings.
Q: May I say no children allowed?
A: Yes you may. However we will ask for a brief explanation and warn you to be prepared for some to arrive with their children anyway.
Q: May my workshop be sky clad?
A: Yes, but you will have to have it in Bare Country.
Q: What does the workshop coordinator do?
A: The workshop coordinator is responsible for the foundation and structure. Often the comment has been made that X workshop was not very magical, or that it is only for a very small set of people, but it is not the coordinator’s job to “make the magic” but to set up safe and sacred space so that the magic may happen. The coordinator schedules when and where workshops will occur, and coordinate with organizers.
Q: Do you think X workshop would be appropriate for Dragonfest?
A: When looking at workshop submissions the coordinator needs to look at the goal of the workshop, the target audience, what precautions might need to be made, who can or cannot attend or participate, and will arrangements be made for the physically limited members of our community. Appropriateness is a touchy question, and in reality the coordinator only needs to make sure that proper safety issues are addressed. The community will decide by attending or not attending whether or not a workshop is “appropriate.”
Q: May I make my workshop preregistration only?
A: Yes you may, though we do ask that you set a deadline for folks to preregister and not be surprised if some still show up.
Q: May I charge for my workshop?
A: Many presenters have charged a small fee to cover the cost of materials, what that
fee is, will be up to you.
Q: Where are the workshop areas (A,B,C,D, etc)?
A: You are given a map that is included with the program book you get when you check in with the retreat. (Yes – it is a handout included in the program book at retreat check-in)

**Our Retreat FAQ is a work in progress so if you have a suggestion please let us know!